QuickBooks 2007 the Official Guide For Pro Edition Users

Name: QuickBooks 2007 the Official Guide For Pro Edition Users
Price: 25.83 USD
Availability: InStock
ISBN: 9780072263459

ISBN-10: 0072263458

ISBN-13: 9780072263459

Edition: 2007

Authors: Kathy Ivens

List price: $29.99

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Description:

There are more than 2.5 million QuickBooks users QuickBooks Official Guides regularly sell more than 30,000 copies per annual edition There are more than 300,000 Quicken Press books in print

Book details

List price: $29.99
Copyright year: 2007
Publisher: McGraw-Hill Osborne
Publication date: 10/20/2006
Binding: Paperback
Pages: 624
Size: 7.50" wide x 9.25" long x 1.25" tall
Weight: 2.244



Acknowledgments


Introduction


Getting Started


Using QuickBooks for the First Time


Launching the Software


Creating Your Company File


Using the EasyStep Interview


Performing a Manual Setup


The QuickBooks Software Window


Basic QuickBooks Window Elements


Home Page


QuickBooks Centers


Customizing the Icon Bar


Adding an Icon


Changing the Order of Icons


Changing the Icon Bar Display


Removing an Icon


Removing the Icons for the Centers Windows


Closing QuickBooks


Creating a Chart of Accounts


Using Numbered Accounts


Enabling Account Numbers


Creating a Numbering Scheme


Creating Ranges of Numbers


Naming Accounts


Creating Accounts


Using Subaccounts


Viewing Subaccounts


Creating Subaccounts


Multiple Levels of Subaccounts


Showing Lowest Subaccounts Only


Editing Accounts


Deleting Accounts


Making Accounts Inactive (Hiding Accounts)


Merging Accounts


Configuring Customers and Jobs


The Customer Center


Opening the Customer Center


Customizing the Customers & Jobs List


Creating a Customer


Address Info Tab


Additional Info Tab


Payment Info Tab


Editing Customer Records


Using Jobs


Creating Jobs


Editing Jobs


Deleting Customers & Jobs


Making Customers & Jobs Inactive (Hiding)


Merging Customers or Jobs


Using Custom Fields


Adding a Custom Field for Names


Adding Data to Custom Fields


Configuring Vendors


The Vendor Center


Customizing the Vendors List


Creating Vendors


Vendor Address Info Tab


Vendor Additional Info Tab


Editing Vendor Information


Deleting a Vendor


Making a Vendor Inactive (Hiding)


Merging Vendors


Using Custom Fields in Vendor Records


Adding a Custom Field for Names


Adding Data to Custom Fields


Creating 1099 Vendors


Configuring 1099 Options


Marking Vendors as 1099 Recipients


Managing Transactions for 1099 Vendors


Creating Other Lists You Need


Fixed Asset Item List


Price Level List


Creating a Price Level


Linking Price Levels to Customers


Class List


Creating a Class


Creating a Subclass


Other Names List


Profile Lists


Sales Rep List


Customer Type List


Vendor Type List


Job Type List


Terms List


Customer Message List


Payment Method List


Ship Via List


Vehicle List


Setting Up Items


Understanding How Items Are Used


Understanding Item Types


Creating Items


Creating Service Items


Creating Subcontracted Service Items


Creating Non-inventory Part Items


Creating Other Charge Items


Creating Group Items


Creating Sales Transaction Helper Items


Creating Subitems


Creating Custom Fields for Items


Sales Tax Items


Enabling the Sales Tax Feature


Sales Tax Codes


Sales Tax Remittance Options


Creating Sales Tax Items


Creating Tax Groups


Assigning Tax Codes and Items to Customers


Setting Up Inventory


What Is an Inventory Item?


Setting Up QuickBooks for Inventory Tracking


Enabling Inventory Tracking


Accounts Required for Inventory


Creating Inventory Items


Using Subitems


Creating a Parent Item for a Subitem


Creating Subitems


Using Purchase Orders


Creating a Purchase Order


Using the Manufacturer's Part Number in Purchase Orders


Running Inventory Reports


Inventory Valuation Summary Report


Inventory Valuation Detail Report


Inventory Stock Status


Physical Inventory Worksheet


Pending Builds


Inventory QuickReports


Counting Inventory


Printing the Physical Inventory Worksheet


Planning the Physical Count


Making Inventory Adjustments


About the Inventory Adjustment Account


Understanding the Postings


Making Other Adjustments to Inventory


Creating Prebuilds


Creating the Prebuilt Item


Putting Prebuilds into Inventory


Workaround for Backorders


Tracking Customer Backorder Preferences


Recording a Backorder Invoice


Entering Historical Data


Opening Trial Balance


Entering Current Transactions While Entering Historical Transactions


Entering Open Customer Balances


Creating an Item for Historical Transactions


Tracking Historical Sales Tax


Creating the Historical Invoices


Creating Historical Credits


Entering Open Payables


Entering Inventory


Creating the Trial Balance for Last Year


Entering the Remaining Account Totals


Creating the Historical Journal Entry


Checking the Results


Creating Reports on the Previous Year


Generating the Trial Balance for the Current Year


Bookkeeping with QuickBooks


Invoicing Customers


Creating Invoices


Entering Header Information


Entering Line Items


Applying Price Levels


Entering Discounts


Entering Subtotals


Checking the Footer Section


Choosing the Method of Sending the Invoice


Saving the Invoice


Using Estimates


Creating an Estimate


Creating Multiple Estimates for a Job


Duplicating Estimates


Memorizing Estimates


Creating Progress Billing Invoices


Choosing the Estimated Job


Entering Progress Invoice Line Items


Changing Line Items


Editing Invoices


Voiding and Deleting Invoices


Understanding the Postings for Invoices


Issuing Credits and Refunds


Creating Credit Memos


Applying Credit Memos


Sending Invoices and Credit Memos


Printing Invoices and Credit Memos


Printing Packing Slips


E-mailing Invoices and Credit Memos


Using Memorized Invoices


Invoicing Customers for Reimbursable Expenses


Configuring Reimbursement Settings


Creating a Transaction for Reimbursable Expenses


Adding Reimbursable Costs to the Sales Transaction


Receiving and Tracking Customer Payments


Receiving Invoice Payments


Setting Default Options for Receiving Customer Payments


Recording Invoice Payments


Calculating the Payment


Applying Payments to Invoices


Handling Underpayments


Applying Credits to Invoices


Applying Discounts for Timely Payments


Applying Discounts for Untimely Payments


Posting Discounts


Turning Payments into Bank Deposits


Understanding Customer Payment Postings


Handling Cash Sales


Entering Cash Sale Data


Printing a Receipt for a Cash Sale


Customizing the Cash Receipts Template


Handling Batches of Cash Sales


Understanding the Cash Sale Postings


Tracking the Till in QuickBooks


Making Bank Deposits


Choosing the Payments to Deposit


Filling Out the Deposit Slip


Printing Deposit Slips


Handling the Over and Short Problem


Creating Over and Short Accounts


Creating Over and Short Items


Tracking Accounts Receivable


Using Finance Charges


Configuring Finance Charges


Assessing Finance Charges


Sending Statements


Entering Statement Charges


Creating Statements


Previewing the Statements


Printing the Statements


Customizing Statements


Running A/R Aging Reports


A/R Aging Summary Reports


A/R Aging Detail Reports


Customizing Aging Reports


Memorizing Aging Reports


Importing Memorized Reports


Printing Reports


Running Customer and Job Reports


Managing Vendor Bills


Recording Vendor Bills


Easy One-Account Posting


Splitting Expenses Among Multiple Accounts


Reimbursable Expenses


Options for Managing Reimbursable Expenses


Configuring Reimbursement Tracking


Recording Reimbursable Expenses


Managing Inventory Item Purchases


Receiving Inventory Items Without a Bill


Recording Bills for Items Already Received


Receiving Items and Bills Simultaneously


Recording Vendor Credits


Entering Recurring Bills


Creating a Memorized Bill


Using a Memorized Bill


Creating Memorized Bill Groups


Adding Memorized Bills to Groups


Paying Vendors


Choosing What to Pay


Viewing Your Unpaid Bills


Selecting the Bills to Pay


Selecting the Payment Amounts


Making Partial Payments


Using Discounts and Credits


Saving the Pay Bills Information


Writing Manual Checks


Printing Checks


Using Direct Disbursements


Manual Direct Disbursement Checks


Postings for Direct Disbursements


Remitting Sales Tax


QuickBooks Manage Sales Tax Feature


Running Sales Tax Reports


Remitting the Sales Tax


Adjusting Sales Tax Amounts


Managing Complicated Sales Tax Structures


Managing Bank and Credit Card Accounts


Depositing Money that Isn't from Customers


Using the Check Register for Deposits


Using the Make Deposits Window


Assigning a Payee to a Noncustomer Deposit


Assigning Accounts to Noncustomer Deposits


Transferring Funds Between Accounts


Handling Bounced Checks


Adjusting the Account Balances


Recording Bank Charges for Bounced Checks


Invoicing Customers After Checks Bounce


Voiding Disbursements


Tracking Cash


Creating a Petty Cash Account


Putting Money into Petty Cash


Recording ATM Withdrawals


Recording Petty Cash Disbursements


Managing Your Credit Cards


Treating Credit Cards as Vendors


Treating Credit Cards as Liability Accounts


Reconciling Bank Accounts


Getting Ready to Reconcile


Checking the Register


Using the Begin Reconciliation Window


Adjusting the Beginning Balance for the First Reconciliation


Resolving Unexpected Differences in the Beginning Balance


Viewing the Discrepancy Report


Viewing the Last Reconciliation Report


Undoing the Last Reconciliation


Giving Up the Search for a Reason


Enter Interest Income and Service Charges


Clearing Transactions


Configuring the Reconcile Window


Clearing Transactions


Adding Transactions During Reconciliation


Deleting Transactions During Reconciliation


Editing Transactions During Reconciliation


Resolving Missing Check Numbers


Finishing the Reconciliation


Pausing the Reconciliation Process


Finding and Correcting Problems


Permitting an Adjusting Entry


Printing the Reconciliation Report


Deciding on the Type of Report


Print vs. Display


Using Online Banking Services


Understanding Online Banking


Setting Up a Connection


Setting Up Online Banking


Finding Your Bank Online


Enabling a Bank Account for Online Access


Enabling Online Access for WebConnect


Saving the QuickBooks Download File


Enabling Online Access for Direct Connect


Using the Online Banking Center


Downloading Transactions


Viewing the Downloaded Transactions


Matching Transactions


Recording Unmatched Transactions


Exchanging Data with Direct Connect


Creating Messages to Send to Your Bank


Sending Data to Your Bank


Transferring Money Between Accounts Online


Paying Bills Online


Creating Online Transaction Reports


Using the QuickBooks Online Payment Service


Receiving Customer Payments Online


Using a QuickBooks Credit Card


Tracking Time and Mileage


Setting Up Time Tracking


Configuring Workers


Configuring the Tasks


Using Timesheets


Setting the Format for Displaying Time


Tracking a Single Activity


Using the Stopwatch


Using Weekly Timesheets


Copying Previous Timesheets


Reporting Timesheet Information


Running Timesheet Reports


Editing Entries in a Report


Editing the Original Timesheets


Printing the Weekly Timesheets


Using Online Timesheets


Time Tracker Data Requirements


Setting Up Time Tracker


Signing Up for Time Tracker


Updating Your Time Tracker Settings


Viewing and Downloading Timesheets


Using QuickBooks Timer Software


Installing Timer


Distributing Timer to Workers


Exporting Data Lists to Workers


Using Timer


Using Timer for the First Time


Using the Timer Window


Setting Up an Activity


Exporting Timer Files


Importing Timer Files Back into QuickBooks


Tracking Mileage


Entering Mileage Rates


Creating a Mileage Item


Entering Mileage


Creating Mileage Reports


Running Payroll


QuickBooks Do-it-yourself Payroll Services


Signing Up for Payroll Services


Configuring Payroll Elements


Vendors


Payroll Items


Payroll Schedules


Assigning Payroll Schedules to Employees


Setting Up Employees


Create an Employee Template


Entering Employees


Understanding Employee Types


Entering Historical Data


Understanding Historical Data


Entering the History Manually


Using the QuickBooks Payroll Setup Wizard


Company Setup for Payroll


Setting Up Employees in the Wizard


Setting Up Payroll Taxes in the Wizard


Entering Payroll History in the Wizard


Payroll Checkup


Running Payroll


Changing Paycheck Data


Reviewing the Payroll Run


The Employee Center


Employee Tab


Transactions Tab


Payroll Tab


Customizing the Employee Center


Payroll Reports and Remittances


Setting Up Payroll Remittance Schedules


Setting Up Tax Remittances


Setting Up Benefit and Other Payment Schedules


Using the Schedule vs. Using the Unscheduled Liabilities Window


Sending Federal Tax Payments


941 Payments


940 Payments


Paying Federal Liabilities by Check


E-Paying Federal Liabilities


Remitting State and Local Liabilities


Remitting State and Local Income Taxes


Remitting Other State Liabilities


Remitting Other Payroll Liabilities


Workers Comp


Preparing Your 941 Form


Creating a 941 Form


Checking for Errors


Saving and Re-opening an Unfinished Form


Printing Form 941


Preparing Annual Returns


Preparing State and Local Annual Returns


Preparing the 940 Form


Preparing the 944 Form


Printing W-2 Forms


Journal Entries


The QuickBooks Journal Entry Window


Creating Journal Entries for Changed Accounts


Creating Journal Entries for Depreciation


Creating Accounts for Tracking Depreciation


Journalizing Outside Payroll Services


Transferring Money to the Payroll Account


Recording the Payroll


Recording Employer Payments


Creating a Boilerplate Payroll JE


Using the Boilerplate JE to Enter Payroll Data


Reconciling the Payroll Account


Financial Planning and Reporting


Creating and Customizing Financial Reports


Reporting the Trial Balance


Generating a Balance Sheet


Balance Sheet Standard Report


Balance Sheet Detail Report


Balance Sheet Summary Report


Balance Sheet Prev Year Comparison Report


Generating a Profit & Loss Statement


Customizing Reports


Customizing Report Display Settings


Setting Filters on Report Data


Customizing Report Headers and Footers


Customizing Report Fonts & Numbers


Memorizing a Customized Report


Creating an Accountant's Copy


Generating an Accountant's Copy


Working While the Accountant's Copy Is Out


Merging the Accountant's Changes


Canceling the Accountant's Copy


Using Budgets and Planning Tools


How QuickBooks Handles Budgets


Types of Budgets


Budgets Aren't Really Documents


Creating Multiple Budgets


Deleting a Budget


Understanding the Budget Window


Tasks to Perform Before You Start Your Budget


A Word About Balance Sheet Budgets


P&L Budgets


Create the Budget and Its Criteria


Enter Budget Amounts


Using Budget Entry Shortcuts


Create a Budget from Last Year's Data


Customer Job Budgets


Class Budgets


Budget Reports


Budget Overview


Budget vs. Actual


Profit & Loss Budget Performance


Budget vs. Actual Graph


Exporting Budgets


Exporting Budgets to Delimited Text Files


Exporting a Budget Report to Excel


Importing Budgets Back into QuickBooks


Projecting Cash Flow


Decision Tools


Measure Profitability


Analyze Financial Strength


Compare Debt and Ownership


Depreciate Your Assets


Manage Your Receivables


Employee, Contractor, or Temp?


Improve Your Cash Flow


Periodic Tasks


Year-end Procedures


Running Year-End Financial Reports


Profit & Loss Reports


Year-End Balance Sheet


Issuing 1099 Forms


Checking the 1099 Setup


Using the 1099 Wizard


Vendor 1099 Review Report


1099 Summary Report


Printing 1099s


Making Year-End Journal Entries


Closing Your Books


Understanding Closing in QuickBooks


Closing the Year


Creating a Year-End Backup


Managing QuickBooks


Customizing QuickBooks


Setting Up Printing


Configuring Form Printing


Printer Settings versus Printer Options


Print Settings May Not Work for Multiple Companies


Customizing Transaction Templates


Customizing Intuit Templates


Basic Customization of Templates


Additional Customization of Templates


Using the Layout Designer


Customizing Settings and Options


Accounting Preferences


Bills Preferences


Checking Preferences


Desktop View Preferences


Finance Charge Preferences


General Preferences


Integrated Applications Preferences


Items and Inventory Preferences


Jobs & Estimates Preferences


Payroll & Employees Preferences


Reminders Preferences


Reports & Graphs Preferences


Sales & Customers Preferences


Sales Tax Preferences


Send Forms Preferences


Service Connection Preferences


Spelling Preferences


Tax: 1099 Preferences


Time-Tracking Preferences


Managing Users and Permissions


Why User Logins Are Important


Understanding Passwords


Creating Effective Passwords


Storing Passwords Safely


Administrator


Configuring the Administrator Account


Creating the Administrator Account


Adding or Changing the Administrator Password


Adding Users


Deleting a User


Editing User Information


Setting User Permissions


Configuring Special Areas of QuickBooks


Configuring Rights for Existing Transactions


Users Can Change Their Own Passwords


QuickBooks Login Dialogs


Company Login Dialog


Administrator-only Login Dialog


Managing Your QuickBooks Files


Deleting Company Files


How QuickBooks Loads Company Files


Deleting the File


Eliminating Deleted Files from the Company File List


Backing Up and Restoring Files


Backing Up


Backing Up a Standalone Computer


Backing Up a Remote Company File


Scheduling Backups


Restoring a Backup


Using a Portable Company File


Creating a Portable Company File


Restoring a Portable Company File


Verifying and Rebuilding a Company File


Cleaning Up Data


Understanding the Data Removal Procedure


Running the File Cleanup Utility


Removing All Transactions with the Cleanup Wizard


Updating QuickBooks


Configuring QuickBooks Update Service


Appendixes


Do This First!


Deciding on the Start Date


Gathering the Information You Need


Cash Balances


Customer Balances


Vendor Balances


Asset Balances


Liability Balances


Payroll Information


Inventory Information


Chart of Accounts (General Ledger)


Assets


Liabilities


Equity


Revenue


Expenses


Other Useful Bits of Paper


Opening Trial Balance


Integrating with Other Programs and Services


Exporting Reports to Other Software


Exporting to a CSV File


Exporting to Excel


Mail Merge with Word


Sending a Collection Letter


Sending Other Types of Letters


Customizing QuickBooks Letters


Integrating QuickBooks with Third-Party Add-on Software


Using QuickBooks Business Services


QuickBooks Merchant Card Account Services


Bill Customers Online and Accept Online Payments


Shipping Manager for FedEx and UPS


Third-Party Tools and Programs


Index