Professional Communications A Handbook for Civil Engineers

ISBN-10: 0784407320
ISBN-13: 9780784407325
Edition: 2004
List price: $43.00
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Book details

List price: $43.00
Copyright year: 2004
Publisher: American Society of Civil Engineers
Binding: Paperback
Pages: 256
Size: 7.00" wide x 9.75" long x 0.75" tall
Weight: 1.034

Preface and Introduction
About the Author
International Best Practice in Report Writing: Getting Started
The Basics of Technical Writing
What to aim for: characteristics of an effective document
Pitfalls to avoid
Solutions to the main problems: questions and action plan
The Structure of an Engineering Document
The traditional basic skeleton of most reports
A navigational pathway: the sections that engineers read first
Traditional report structure: the diamond structure of a document
Structure for an executive audience: nontraditional report structure
Sections of a document: also diamond-shaped
Helping nonengineers to understand a complex document
Deliberate repetition of information in a document
Organizing a Document and Choosing Appropriate Sections
Why plan?
Steps to take when planning a document
Using the Outline mode of Microsoft Word
Brief descriptions of possible sections to choose for a document
Presentation Style
The Sections of a Document
Requirements for Sections and Elements of a Document
Listing of commonly used sections and elements of a document
Requirements for the basic skeleton of sections
Requirements for commonly used preliminary sections
Requirements for sections commonly used at the start of the main body of the document
Requirements for sections commonly used at the end of a document
Requirements for other possible sections, in alphabetical order
Specific Types of Documents
Summarizing: An Executive Summary, a Summary, and a Conference or Journal Paper Abstract
Definitions: Executive Summary/Summary/Abstract
The purpose of any type of summary
Difficulties in writing
General requirements
Structure
Steps in summarizing
The different types of content (descriptive, informative, descriptive/informative)
An Executive Summary
A journal paper Abstract
A conference Abstract
Common mistakes in Abstracts or Summaries
Reports
Major formal proposal
Feasibility study
Due diligence report
Environmental assessment report
Progress report
Incident report
Inspection report
Trip report
Performance review
Laboratory or research report
A Set of Instructions: Handbook, Procedure, Operating Manual
Aim
Difficulties
Possible structure for a procedure
Guidelines for wording of the instructions
Formal Letters
The conventions: the elements of a formal letter
Font, spacing, arrangement on the page
Structure of the information
Style of writing
Sample letters to illustrate the principles
Letters that accompany a document
Short Workplace Documents: E-mails, Faxes, Memoranda, Agendas, and Minutes
E-mails to communicate matters of work
Faxes
Memoranda
Agenda and minutes of a meeting
Publicity Material: Brochures and Press Releases
Writing a brochure
Writing for the media
A Journal or Conference Paper
The process of publishing a journal paper
The structure of a journal or conference paper
Requirements for the sections of a journal or conference paper
A Conference or Display Poster
Attending a conference and presenting a poster: the basics
Purpose of a poster
What readers like in a poster
Steps in planning a poster
Design of the layout
Poster title
Possible sections for a poster
Figures and tables
Structure of the text
Style of font
Using color and background
Printing the poster
Final production
Common mistakes
Referencing, Editorial Conventions; and Revising, Proofreading, and Reviewing
Referencing Your Sources
Purpose of referencing
Referencing a document: the basics
When references should be used
The two main systems of referencing
Personal communications
Sample text and corresponding List of References section for the two main systems
Using direct quotations with quotation marks
Compiling a Bibliography
Common faults
Editorial Conventions
Conventions for writing numbers in the text
Rules for capitalization
Defining acronyms in the text
Numbering of chapters and sections of documents, pages, and illustrations
Titles and captions of tables and figures
Conventions for tables
Formatting equations in the text
Revising, Proofreading, and Reviewing a Document
Brief definitions: Revising, proofreading, and reviewing
Revising a document
Proofreading the final draft of a document
Proofreading the printer's proof
Reviewing a document
Writing Style
Problems of Style: Recognizing and Correcting Common Mistakes
Paragraphs
Sentences
Punctuation
Plurals
Pairs of words that are often confused
Jargon phrases to avoid
Writing to inform, not to impress
The split infinitive
Verbs and vivid language
Spell-checking
Presenting Work Orally
A Seminar or Conference Presentation
The aims of a presentation and the constraining factors
Guidelines for beginners
Structuring the presentation
Suggestions for wording: your own, and for visual aids
Types of speaker's notes
Spoken style
Designing visual aids
Delivering your presentation
Answering questions
A Presentation to a Small Group
The constraints of presenting to a small group
Basic principles for preparation
A professional interview or an oral examination
A presentation to a review panel
References and Resources
References and Resources
Quick reference guide: The Parts of Speech and Verb Forms
Index

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