Personal Efficiency Program How to Stop Feeling Overwhelmed and Win Back Control of Your Work!

ISBN-10: 0470371315
ISBN-13: 9780470371312
Edition: 4th 2009
Authors: Kerry Gleeson
List price: $19.95 Buy it from $2.89
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Description: This fourth edition taps into the emotional frustration most people feel in their work-that they have too much to do, and never enough time. The new edition will explain how to stop procrastinating, stop feeling overwhelmed, and start feeling good  More...

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Book details

List price: $19.95
Edition: 4th
Copyright year: 2009
Publisher: John Wiley & Sons, Incorporated
Publication date: 12/22/2008
Binding: Paperback
Pages: 272
Size: 6.25" wide x 9.00" long x 1.00" tall
Weight: 0.748
Language: English

This fourth edition taps into the emotional frustration most people feel in their work-that they have too much to do, and never enough time. The new edition will explain how to stop procrastinating, stop feeling overwhelmed, and start feeling good about your work. New chapters will also address how to run meetings in minimum time, and how to manage email so you don't feel overwhelmed by it. The new edition will also contain a new chapter on portable communications such as cell phones and BlackBerries and how best to utilize these tools. And of course, this edition will deliver the central thing readers expect from Gleeson: a proven program to help them get organized and increase their productivity.

Worldwide Opportunities with IBT
Preface
Acknowledgments
Introduction
Origin of the Personal Efficiency Program
How to Work
Executive Summary
Get Organized
Habits and Routines
Batching Work
Planning
Continuous Improvement of the Process (Kaizen)
Do It Now!
Why the Personal Efficiency Program Works
Start with Your Desk or Work Space
Overcoming Procrastination
Not Everything Can or Should Be Done Now
Build Decisiveness into Your Work Habits
Establish Do It Now Work Habits
Perfection
Discipline
Follow-Up for Chapter 2
Organize It Now!
A Soldier's Story
Cleaning Out the Clutter
Where Does Clutter Come From?
Why Clutter Stays There
Out of Sight?
Don't Overlook the Obvious
Start with the Basics
Your Office Toolbox
Become Familiar with Tools as They Come on the Market
Organizing Files-Beginning with Paper
Working Files
Tickler System
Setting Up Your Personal Working Files
Your Personal Reference Files: Note Things to Do as You Come across Them
Archive Files
Tips-What to Keep, Where to Keep It, and What to Throw Away
Tips for Improving Your Paper Filing System
Filing and Labeling
Organizing Electronic Files
Where to Begin-The Computer's Operating System
Back Up Your Hard Drive
Naming Electronic Files
Let the Computer Find Your Documents for You
Organizing E-Mail
Steps to Organize E-Mail
Creating and Organizing Your E-Mail Address Book
Organizing Bookmarks-Web Pages You May Wish to Access in the Future
Organizing the Computer Desktop to Access Applications and Files Easily
Using Search Functions
Organizing Other Media
Summary
Follow-Up for Chapter 3
Do It Routinely
Keep a Time Log
Electronic Time Log
Overcome Information Overload
Beyond the In Basket
Batch the Routine Work
Schedule and Avoid Having to Decide
Parkinson's Law and the Allocation of Time
Blocks of Time
Batching Telephone Calls
One More Thing!
Batching E-Mail
Paper Mail/Memos
Reading
Weekly One-on-One Meetings
Daily Meeting with Administrative Assistant
Dealing with Interruptions
Respect Other People's Time
Making It Work
Pitfalls
Follow-Up for Chapter 4
Plan It Now!
Purpose of Planning
Planning Principles
Prioritizing-Task Management
Time Management
The Time It Takes to Plan: Is It Worth It?
PEP Planning Process
Daily Planning
Weekly Planning
One More Reason to Schedule a WRAP (Weekly Review and Action Plan)
Shaping the Diary-A Monthly Planning Process for Senior Executives
Project Implementation Planning
Criteria for Project Planning
Implementation Mapping
Planning in Microsoft Outlook/Lotus Notes
Planning on a Computer
Microsoft Outlook/Lotus Notes Calendaring
Strategic Planning
Goals
Personal Goals
Values
Values on a Personal Level
Visualization-What You See Is What You Get
Follow-Up for Chapter 5
Dealing with E-mail Now! The Single Biggest Challenge for Most People
Take Control of What You Get
The More E-Mail You Send, the More Your Will Receive
Push to Pull
If You Have Administrative Support
Technical Solutions
Change E-Mail Address
You Decide When to Handle Your E-Mail
CCs and "Reply All"
Managing and Processing Information Efficiently
Add-In Applications for E-Mail Programs-Organize Information
Setting Standards
More Standards
Processing Information
The Four Ds
Turn Off Notifications
Instant Messages
Pending Folder
Setting Reminders
Read Faster!
E-Mail Rules of Thumb
It Is No Easy Task!
Follow-Up for Chapter 6
Follow-Up and Follow-Through!
Persistence
Persistence, Routines, and Habits-Doing What You Don't Like to Do
Forget Remembering
Preoccupation and Time
Organize Efficient Follow-Up Systems
Paper Follow-Up
Logbook
Electronic Solutions to a Logbook
Calendar Systems
Electronic Solutions to Follow-Up and Follow-Through
Combination Paper and Electronic Calendaring Systems
Work Groups
Follow-Up and Delegation
Delegation-Using Your Electronic Tools
Exceptions to the Rule
Make Follow-Up Part of the Work Process
Follow-Up for Chapter 7
Do It Right, Now!
Apply This One Principle, and That Is All You Need to Do
Why Quality?
Kaizen
PEP-A Practical Tool for Quality Improvement
6S
Identifying Your Customers and Their Needs
Workplace Kaizen
Benchmarking
Focus on Prevention
Project-by-Project Improvement
Continuous Change
Summary
Follow-Up for Chapter 8
Do It Now!-From Wherever You Are!
Evolving Work Environments
Why Now?
What Is a "Mobile Work Environment"?
Working Out of a Home Office
Common Denominators
The Proper Work Tools for the MWE
Work Issues in the MWE Home Office
Common Issues Faced Working in the MWE
Work Issues in the MWE
Follow-Up for Chapter 9
Be a Do It Now Manager!
Management by Walkabout
Examples of PEP Walk
Why PEP Walk Works
Had I Known!
Face-to-Face Communication
Follow-Up Method
Delegation
What Does a Do It Now Manager Do?
Concentrate on the Process of Work
Don't Be Tied to the Desk
Start with Yourself
Electronic Tools to Enhance Your PEP Walks
MBWA in an Alternative Office
Summary
Follow-Up for Chapter 10
Making Meetings Effective
Cutting Down on the Number of Meetings
Meeting Analysis
Go. See. Confirm
If You're Going to Call a Meeting, Run It Right
Well-Run Meetings
During Meetings
After the Meeting
Summary
Follow-Up for Chapter 11
Maintain It Now
Entropy
Maintenance and the Work Cycle
Make It Easy
Should You Be Maintaining It in the First Place?
Preventive Maintenance
Maintenance and Do It Now
Make Maintenance a Habit
The 21-Day Challenge
Maintenance of Common Files
Maintenance and Travel
Maintenance and Continuous Improvement
Periodic Catch-Up
Minimum Maintenance
What to Do When It All Goes to Pot
Follow-Up for Chapter 12
Epilogue
Just One New Habit
Recommended Reading
Index
About the Institute for Business Technology

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