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Organize Your Office... in No Time

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ISBN-10: 0789732181

ISBN-13: 9780789732187

Edition: 2006

Authors: Monica Ricci

List price: $19.99
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Description:

Are you jealous of the neat and organized cubicle next to you? Do you look at the files and folders and papers piled around you and wonder if you'll ever be buried alive? Now you can turn your organizational nightmare into a dream come true with the help of professional organizer Monica Ricci and "Organize Your Office In No Time." By using step-by-step instructions and easy-to-follow to-do lists, Monica shows you the best ways to tame a messy desk, overcome an impossible schedule and take back precious time in your day. This isn't a one-size-fits-all solution, either. Monica helps you find the type of organization that works best for your personality, work style and needs, and then she…    
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Book details

List price: $19.99
Copyright year: 2006
Publisher: Pearson Education
Publication date: 8/10/2005
Binding: Paperback
Pages: 216
Size: 7.00" wide x 8.75" long x 0.50" tall
Weight: 0.792
Language: English

Introduction
Getting Started
Determining Your Work Style
The Work Style Quiz
Scoring the Quiz
The Speed Demon
The Ponderer
The Scarlett O'Hara
The Visual
The Aesthetic
The Combination
Summary
Creating Your Office Vision
Questions to Ask Yourself Before You Begin
Determining Your Work and Information Flow
Identifying the Information You Receive and Sorting the Information You Have
Applying Logic To Workflow
Deciding Where Your Information Should Live
Keeping Files for Later Reference
Keeping Information Long Term
Setting Up Zones in Your Office
Identifying Zone One
Identifying Zone Two
Identifying Zone Three
Setting Priorities
Summary
Creating Your Office Framework
Choosing Your Primary Furniture
Choosing a Desk and Desktop Storage
Selecting the Right Office Chair
Using a Scale Model to Lay Out Your Office
Measuring and Creating Scale Drawings
Creating Furniture Cutouts
Laying Out Your Furniture
Choosing the Right Colors For Your Office
Understanding the Importance of Color and Lighting
Experimenting With Color Schemes
Choosing Floor and Window Treatments
Considering Your Flooring Options
Adding Window Treatments
Choosing Office Lighting
Adding Plants and Office-Appropriate Pets
Adding Personal Items
Projecting the Right Appearance
Finding and Maintaining the Right Balance
Establishing the Habit of Decluttering
Summary
Time Management at Work
Choosing a Planning Tool
Weighing the Pros and Cons of Paper and Electronic Tools
Using a Combination of Paper and Electronic Planning Tools
Handling Interruptions
Managing Human Interrupters
Minimizing Phone Interruptions
Handling Email Interruptions
Overcoming Procrastination
Understanding Why You Procrastinate
Strategies to Combat Procrastination
Summary
Organizing Your Files
Selecting a Filing System
Understanding Direct Versus Indirect Access Filing
Using an Alphabetical Filing System
Maintaining and Using an Alphabetic System
Comparing Advantages and Disadvantages of Alphabetic Filing Systems
Using a Numeric Filing System
Straight Numeric (Sequential) Filing
Terminal Digit Filing
Decimal Filing
Setting Up and Using a Topical Filing System
Determining Your Primary Classes
Creating Categories and Subcategories
Comparing Advantages and Disadvantages of Topical Filing
Using an Electronic Filing System
Paper Tiger Electronic Indexing System
Using FileWISE
Summary
Choosing Filing Storage and Supplies
Choosing File Storage
Choosing Filing Cabinets
Open Filing Shelves
Using File Boxes
Rolling File Carts
Hanging Folders
Letter or Legal?
Specialty Hanging Folder Products
File Folders
Other Filing Supplies and Tools
Hanging Wall Bins
The Ins and Outs of Desktop File Sorters
Summary
Putting Your Filing System in Place
Using Color in Your Filing System
Labeling Your Files
Hand-Written Labels
Using Computer Labels
Electronic Label Makers
Creating a Filing Schedule
Matching Your Filing Schedule to Your Work Style
Getting Help with Filing Chores
Staying Flexible with Your Filing System
Summary
Organizing Your Workspace
Tackling Paper
Using the F.A.I.T.H. System of Paper Management
File It
Act
In Progress
Toss
Hand Off
Handling Incoming Mail Using the F.A.I.T.H. System
Setting Up a Sorting Station and System
Using Your Mail System
Using a Tickler File
Storing Reference Materials
Reducing Paper Clutter: Creating a Document Retention Policy
Summary
Organizing Your Computer
Organizing Your Computer Desktop
Choosing Wallpaper
Creating and Using Shortcuts to Save Time
Organizing Your Icons
Storing Electronic Documents
Backing Up Your Data
Backup Options
Choosing Your Backup Plan
Managing Email
Using Contact Management Software
Summary
Staying Organized on the Road
Choosing and Organizing Your Briefcase
Organizing Your Briefcase Contents
Choosing the Things You'll Carry
Traveling with Your Computer
Laptop Cases and Sleeves
Protecting Your Laptop and Its Data
Traveling with Paperwork: Filing Organizers
Making Use of Travel Downtime
Making the Most of Your Hotel Stay
Using the Hotel Concierge
Using the Hotel Business Center
Summary
Simple Slorage Solotions
Using Vertical Space to Organize
Sizing Up Your Free Space
Thinking in Terms of Cubic Feet
Working with Vertical Space
Choosing and Using Tools for Vertical Storage
Using Bookshelves to Add Storage
Using Wall-Mounted Shelves to Stay Organized
Using Wall Bins, Standing Racks, and Storage Cubes
Using Hooks and Door Racks
Summary
Appendix
A References and Resources
Groups and Organizations
Product Retailers
Laptop Bags
Filing Supplies and Software
Paint
Organizing Tools, Furniture, and Accessories
Internet and Mail Order-Only Retailers
Product Manufacturers
Suggested Reading
Internet Learning Resources and Services
Stop the Junk
Online Data Backup Services
Antivirus, Antispyware, Antispam, and Firewall Providers
Index