| |
| |
| Acknowledgements | |
| |
| |
| Introduction | |
| |
| |
| What's new in Outlook 2007? | |
| |
| |
| New tools | |
| |
| |
| Interface enhancements | |
| |
| |
| Integration with other Microsoft products | |
| |
| |
| Putting it all in perspective | |
| |
| |
| Special features | |
| |
| |
| |
| How Can I Use Outlook and What Is New? | |
| |
| |
| |
| Outlook Is More Than an E-Mail Program | |
| |
| |
| E-mail | |
| |
| |
| Exchange Server | |
| |
| |
| POP3 | |
| |
| |
| IMAP | |
| |
| |
| HTTP | |
| |
| |
| Contacts | |
| |
| |
| Tasks | |
| |
| |
| Notes | |
| |
| |
| Journal | |
| |
| |
| What's new in Outlook 2007? | |
| |
| |
| Common elements of the new UI | |
| |
| |
| The Ribbon | |
| |
| |
| Contextual tools and the MiniBar | |
| |
| |
| Dialog boxes and dialog launchers | |
| |
| |
| Quick Access toolbar | |
| |
| |
| The new Office button | |
| |
| |
| Live preview | |
| |
| |
| Outlook 2007 exclusive | |
| |
| |
| The To-Do Bar | |
| |
| |
| Improved Calendar views | |
| |
| |
| Instant Search | |
| |
| |
| RSS subscriptions | |
| |
| |
| Improved Categories | |
| |
| |
| Just the facts | |
| |
| |
| |
| Read This First | |
| |
| |
| How (and where) will you use Outlook? | |
| |
| |
| Outlook for personal use (Internet only) | |
| |
| |
| Outlook in an Exchange Server environment | |
| |
| |
| Outlook used to access SharePoint Services | |
| |
| |
| Outlook with Business Contact Manager | |
| |
| |
| Upgrading from earlier versions of Outlook | |
| |
| |
| Make your upgrade experience a happy one | |
| |
| |
| There can be only one (Outlook, that is) | |
| |
| |
| Mixed Office version issues (especially older versions of Word) | |
| |
| |
| Importing data from other programs | |
| |
| |
| Just the facts | |
| |
| |
| |
| Installing Outlook 2007 | |
| |
| |
| Upgrade checklist for Outlook - before you begin | |
| |
| |
| Scanning and repairing your existing Outlook PST files | |
| |
| |
| Backing Up your current Outlook PST files | |
| |
| |
| Capturing your current e-mail account settings | |
| |
| |
| Install and configure Outlook 2007 | |
| |
| |
| What are you installing? | |
| |
| |
| The new Office installer - what's changed? | |
| |
| |
| Setting up your e-mail accounts | |
| |
| |
| Outlook 2007 is a lot smarter | |
| |
| |
| Setting up Internet e-mail accounts | |
| |
| |
| Setting up Exchange Server accounts | |
| |
| |
| Setting up how (and when) you connect | |
| |
| |
| Where Outlook stores your stuff | |
| |
| |
| Discovering where your PST files live | |
| |
| |
| Backing up your PST files | |
| |
| |
| Repairing Outlook PST files | |
| |
| |
| Just the facts | |
| |
| |
| |
| Put Outlook to Work | |
| |
| |
| |
| Moving Around in Outlook 2007 | |
| |
| |
| The Navigation Pane | |
| |
| |
| Navigation buttons | |
| |
| |
| Customizing the Navigation Pane | |
| |
| |
| Using button or icon mode | |
| |
| |
| Rearranging Navigation button visibility and display order | |
| |
| |
| Controlling the visibility of the Navigation Pane | |
| |
| |
| Navigating with the keyboard | |
| |
| |
| Different views for different uses | |
| |
| |
| Mail view | |
| |
| |
| Favorite Folders | |
| |
| |
| All Mail Items | |
| |
| |
| RSS Subscriptions folders | |
| |
| |
| A brief look at Outlook Search Folders | |
| |
| |
| Contacts view | |
| |
| |
| My Contacts | |
| |
| |
| Current View | |
| |
| |
| Contact Links | |
| |
| |
| Calendar view | |
| |
| |
| Task view | |
| |
| |
| Notes view | |
| |
| |
| Journal view | |
| |
| |
| Other Navigation Pane controls | |
| |
| |
| Folder List view | |
| |
| |
| Shortcuts | |
| |
| |
| Just the facts | |
| |
| |
| |
| The Bold New Office 2007 User Interface | |
| |
| |
| The new Search box | |
| |
| |
| Simple Search | |
| |
| |
| Compound Search | |
| |
| |
| Recent Searches | |
| |
| |
| Search Options | |
| |
| |
| Composing new Outlook items | |
| |
| |
| Where Outlook 2007 uses the new user interface | |
| |
| |
| Word 2007 is your editor | |
| |
| |
| The new item composition Ribbon | |
| |
| |
| The Office menu | |
| |
| |
| The Message tab | |
| |
| |
| The Insert tab | |
| |
| |
| Creating tables | |
| |
| |
| Inserting illustrations | |
| |
| |
| Inserting hyperlinks and bookmarks | |
| |
| |
| Text enhancements | |
| |
| |
| Symbols | |
| |
| |
| The Options tab | |
| |
| |
| The Format Text tab | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook Is an E-Mail Manager | |
| |
| |
| Getting familiar with the e-mail view | |
| |
| |
| The three-pane view | |
| |
| |
| Elements of the three-pane view | |
| |
| |
| Customizing the three-pane view | |
| |
| |
| Do you ever need to open on e-mail message? | |
| |
| |
| The Message tab | |
| |
| |
| The Message Options tab | |
| |
| |
| Creating a new e-maiL message | |
| |
| |
| E-mail formats (Message Options tab) | |
| |
| |
| Pros and cons of HTML-formatted e-mail | |
| |
| |
| Composing the message text | |
| |
| |
| Formatting message text | |
| |
| |
| Checking your spelling and grammar | |
| |
| |
| Attaching a file to your message | |
| |
| |
| Sending your message | |
| |
| |
| Saving a draft | |
| |
| |
| Using e-mail signatures | |
| |
| |
| Using Business Cards | |
| |
| |
| Reading and replying to e-mail | |
| |
| |
| Using the Reading Pane | |
| |
| |
| Replying to e-mail messages | |
| |
| |
| Working offline | |
| |
| |
| Managing multiple e-mail accounts | |
| |
| |
| Using Outlook for RSS | |
| |
| |
| Adding RSS subscriptions | |
| |
| |
| One at a time | |
| |
| |
| Multiple feeds at the same time | |
| |
| |
| Reading RSS subscriptions | |
| |
| |
| Unsubscribing from RSS subscriptions | |
| |
| |
| Using a Search Folder to create a river of news | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook Is a Contact Manager | |
| |
| |
| Getting familiar with the Contacts view | |
| |
| |
| The new Search box | |
| |
| |
| The new Contact dialog box | |
| |
| |
| The File menu | |
| |
| |
| Using a Distribution List | |
| |
| |
| Sending to part of a Distribution List | |
| |
| |
| The Contact tab | |
| |
| |
| Actions group | |
| |
| |
| Show group | |
| |
| |
| Communicate group | |
| |
| |
| Options group | |
| |
| |
| Proofing group | |
| |
| |
| Creating a new contact | |
| |
| |
| Entering general information | |
| |
| |
| Entering detail information | |
| |
| |
| Adding a picture | |
| |
| |
| Generating a map | |
| |
| |
| Adding notes and graphics | |
| |
| |
| Assigning categories | |
| |
| |
| Working with Contacts list | |
| |
| |
| Setting Follow Up Flags for contacts | |
| |
| |
| Dealing with duplicate contacts | |
| |
| |
| Using contacts effectively in Outlook | |
| |
| |
| Search implications | |
| |
| |
| Journal and Activities implications | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook Is a Time Manager | |
| |
| |
| Getting familiar with the Calendar view | |
| |
| |
| Choosing your view | |
| |
| |
| Using the Reading Pane with the Calendar | |
| |
| |
| Using the To-Do Bar with the Calendar | |
| |
| |
| The Previous Appointment and Next Appointment tabs | |
| |
| |
| The new Appointment composition window | |
| |
| |
| The File menu | |
| |
| |
| The Appointment tab | |
| |
| |
| Actions | |
| |
| |
| Show | |
| |
| |
| Options | |
| |
| |
| Creating a new appointment | |
| |
| |
| Adding basic information | |
| |
| |
| Scheduling appointments and inviting others to attend | |
| |
| |
| Setting reminders | |
| |
| |
| Setting general Calendar options | |
| |
| |
| Using Recurrence to create automatic appointments | |
| |
| |
| Defining and using Color Categories | |
| |
| |
| Sharing calendars in Outlook 2007 | |
| |
| |
| Sharing your Calendar via e-mail | |
| |
| |
| Sharing your Calendar using Office Online | |
| |
| |
| Adding a calendar to Outlook | |
| |
| |
| Viewing multiple calendars | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook Is a Task Manager | |
| |
| |
| Getting familiar with the Tasks view | |
| |
| |
| The Navigation Pane | |
| |
| |
| Choosing your view | |
| |
| |
| Using the Reading Pane with the Tasks List | |
| |
| |
| The new Task dialog box | |
| |
| |
| The File menu | |
| |
| |
| The Task tab | |
| |
| |
| Creating a new task | |
| |
| |
| Adding basic information | |
| |
| |
| Assigning tasks | |
| |
| |
| Receiving and accepting a Task assignment | |
| |
| |
| Recurring tasks | |
| |
| |
| The new To-Do Bar | |
| |
| |
| Configuring the To-Do Bar | |
| |
| |
| Working with Tasks | |
| |
| |
| Customizing the Tasks lists | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook Is a Notes Manager | |
| |
| |
| Getting familiar with the Notes view | |
| |
| |
| Choosing your view | |
| |
| |
| Anatomy of a Note | |
| |
| |
| The Notes menu | |
| |
| |
| Creating a new Note | |
| |
| |
| Search your Notes | |
| |
| |
| Setting Notes preferences | |
| |
| |
| When it's time to use another application | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook Is an Activity Tracker | |
| |
| |
| Should you use the Journal? | |
| |
| |
| Getting familiar with the Journal view | |
| |
| |
| Choosing your view | |
| |
| |
| The new Journal composition window | |
| |
| |
| The File menu | |
| |
| |
| The Journal Entry tab | |
| |
| |
| Actions group | |
| |
| |
| Timer group | |
| |
| |
| Options group | |
| |
| |
| Names group | |
| |
| |
| Proofing group | |
| |
| |
| Journal tracking options | |
| |
| |
| Manually creating a new Journal entry | |
| |
| |
| Adding information to an existing Journal entry | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook Power Beyond the Basics | |
| |
| |
| |
| Magic Act Transformations | |
| |
| |
| Outlook's data object model | |
| |
| |
| Transformations | |
| |
| |
| E-mail to Task | |
| |
| |
| E-mail to Appointment | |
| |
| |
| Task to Appointment | |
| |
| |
| Appointment to Task | |
| |
| |
| Transformation techniques | |
| |
| |
| Normal drag-and-drop transformations | |
| |
| |
| Right-click drag-and-drop transformations | |
| |
| |
| Just the facts | |
| |
| |
| |
| Find Anything with Search Folders | |
| |
| |
| How Outlook Search Folders work | |
| |
| |
| Outlook default Search Folders | |
| |
| |
| Predefined Search Folders | |
| |
| |
| Reading Mail | |
| |
| |
| Mail from People and Lists | |
| |
| |
| Organizing Mail | |
| |
| |
| Custom | |
| |
| |
| Creating a custom Search Folder | |
| |
| |
| Modifying a Search Folder | |
| |
| |
| Just the facts | |
| |
| |
| |
| Customizing Outlook Views | |
| |
| |
| Modifying Outlook's default view layouts | |
| |
| |
| Sorting items in list views | |
| |
| |
| Sort using column headers | |
| |
| |
| Sort using the Group By box | |
| |
| |
| Advanced customization | |
| |
| |
| The Customize View dialog box | |
| |
| |
| Fields | |
| |
| |
| Group By | |
| |
| |
| Sort | |
| |
| |
| Filter | |
| |
| |
| Other Settings | |
| |
| |
| Automatic Formatting | |
| |
| |
| Format Columns | |
| |
| |
| Customizing toolbars and menus | |
| |
| |
| Creating a new toolbar | |
| |
| |
| Rearranging commands on toolbars | |
| |
| |
| General toolbar options | |
| |
| |
| Outlook Today | |
| |
| |
| Custom Print Styles | |
| |
| |
| Just the facts | |
| |
| |
| |
| Automating Outlook E-Mail with Rules | |
| |
| |
| Processing incoming messages "auto-magically" | |
| |
| |
| Creating an Outlook rule | |
| |
| |
| The Create Rule dialog box | |
| |
| |
| The Rules and Alerts dialog box | |
| |
| |
| The Rules Wizard | |
| |
| |
| Changing an Outlook rule | |
| |
| |
| Running Outlook Rules manually | |
| |
| |
| Import or Export Options | |
| |
| |
| Outlook Alerts | |
| |
| |
| Third-party automation solutions | |
| |
| |
| NEO (Nelson* E-mail Organizer) | |
| |
| |
| ClearContext | |
| |
| |
| Omeo Pro and VioPoint | |
| |
| |
| Just the facts | |
| |
| |
| |
| Find Anything in Outlook...Fast | |
| |
| |
| Outlook 2007 Instant Search | |
| |
| |
| Simple searches | |
| |
| |
| Advanced Search using the Query Builder | |
| |
| |
| Search Options | |
| |
| |
| Windows Desktop Search | |
| |
| |
| Third-party search tools: Do you need them? | |
| |
| |
| Google Desktop Search | |
| |
| |
| Copernic Desktop Search | |
| |
| |
| Yahoo! Desktop Search | |
| |
| |
| Windows Vista system-level search | |
| |
| |
| Just the facts | |
| |
| |
| |
| Using Other Programs to Extend Outlook | |
| |
| |
| Outlook "add-in alchemy" | |
| |
| |
| Too many add-ins can cause big trouble | |
| |
| |
| Enabling and disabling add-ins | |
| |
| |
| Where did my add-in go? | |
| |
| |
| Favorite add-ins for Outlook | |
| |
| |
| RSS add-ins | |
| |
| |
| Built-in RSS tools in Outlook 2007 | |
| |
| |
| NewsGator Inbox for Microsoft Outlook | |
| |
| |
| Attensa for Outlook | |
| |
| |
| Filing Tools | |
| |
| |
| SpeedFiler | |
| |
| |
| Onfolio | |
| |
| |
| GTD add-in for Outlook (NetCentrics) | |
| |
| |
| Bells and Whistles for Outlook | |
| |
| |
| Sources for Outlook add-ins | |
| |
| |
| External programs that enhance Outlook | |
| |
| |
| Outlook Express - Outlook's newsgroup reader | |
| |
| |
| Windows Live Mail Desktop | |
| |
| |
| Instant messaging and Outlook | |
| |
| |
| Other Microsoft Office applications | |
| |
| |
| Third-party applications | |
| |
| |
| ActiveWords | |
| |
| |
| Anagram | |
| |
| |
| Mindjet MindManager Pro | |
| |
| |
| Just the facts | |
| |
| |
| |
| Using Outlook as a Research Tool | |
| |
| |
| An Overview of the Research Pane | |
| |
| |
| Reference books | |
| |
| |
| Research sites | |
| |
| |
| Business and financial sites | |
| |
| |
| Using the Research Pane | |
| |
| |
| Research Pane Quick Tips | |
| |
| |
| Configuring the Research Pane | |
| |
| |
| Adding new research services | |
| |
| |
| Just the facts | |
| |
| |
| |
| Using Outlook with Business Contact Manager | |
| |
| |
| What is Business Contact Manager? | |
| |
| |
| Customer information | |
| |
| |
| Sales activities | |
| |
| |
| Marketing activities | |
| |
| |
| Project information | |
| |
| |
| Installing Business Contact Manager | |
| |
| |
| Using Business Contact Manager | |
| |
| |
| Navigating in Business Contact Manager view | |
| |
| |
| Working with Business Accounts and Business Contacts | |
| |
| |
| Managing two sets of contacts in Outlook | |
| |
| |
| Just the facts | |
| |
| |
| |
| Connect with Outlook | |
| |
| |
| |
| Outlook and Exchange Server | |
| |
| |
| Exchange Server services | |
| |
| |
| Outlook Web Access | |
| |
| |
| Exchange and Outlook 2007 | |
| |
| |
| Setting up an Exchange Account in Outlook 2007 | |
| |
| |
| Cached Exchange Mode | |
| |
| |
| Exchange proxy settings | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook and SharePoint | |
| |
| |
| Overview of SharePoint 2007 for Outlook users | |
| |
| |
| Connecting SharePoint resources to Outlook | |
| |
| |
| Outlook, OneNote, and SharePoint | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook and Webmail | |
| |
| |
| Connecting Outlook to Webmail | |
| |
| |
| Managing e-mail messages | |
| |
| |
| Managing contacts lists | |
| |
| |
| Hotmail Plus | |
| |
| |
| Importing Outlook contacts into Hotmail Plus | |
| |
| |
| Hotmail Plus versus MSN Premium | |
| |
| |
| Just the facts | |
| |
| |
| |
| Microsoft Office Live | |
| |
| |
| What is Microsoft Office Live? | |
| |
| |
| Office Live Basics | |
| |
| |
| Office Live Essentials and Premium | |
| |
| |
| Using Office Live Essentials with Outlook | |
| |
| |
| Office Live for personal use | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook and Mobile Devices | |
| |
| |
| Take Outlook with you | |
| |
| |
| Outlook and Windows Mobile devices | |
| |
| |
| Sending and receiving e-mail | |
| |
| |
| Working with contacts | |
| |
| |
| Managing your calendar, tasks, and notes | |
| |
| |
| Setting up e-mail for Mobile Outlook | |
| |
| |
| Outlook and Palm OS PDAs | |
| |
| |
| Chapura KeySuite | |
| |
| |
| DataViz BeyondContacts | |
| |
| |
| Iambic Agendus | |
| |
| |
| Outlook in your pocket | |
| |
| |
| The new Ultra Mobile PC | |
| |
| |
| Just the facts | |
| |
| |
| |
| Keep Outlook Working | |
| |
| |
| |
| Care and Feeding of Outlook Data Files | |
| |
| |
| |
| Back up data files regularly | |
| |
| |
| Removable media | |
| |
| |
| External hard drives | |
| |
| |
| Server storage | |
| |
| |
| Manual backup | |
| |
| |
| Automated backup applications | |
| |
| |
| |
| Archive old items | |
| |
| |
| Manual archiving | |
| |
| |
| AutoArchive | |
| |
| |
| Mail Cleanup | |
| |
| |
| |
| Compact your Outlook files | |
| |
| |
| What to do when things go wrong | |
| |
| |
| Restoring from your backup files | |
| |
| |
| Additional ideas | |
| |
| |
| Regularly archive the Sent Items folder | |
| |
| |
| Empty the Deleted Items folder regularly | |
| |
| |
| Managing file attachments | |
| |
| |
| Where to store attachments | |
| |
| |
| Just the facts | |
| |
| |
| |
| Keeping Outlook Up to Date | |
| |
| |
| Microsoft Update | |
| |
| |
| Keeping your system up to date with Microsoft Update | |
| |
| |
| Keeping Office up to date | |
| |
| |
| Other updates and resources | |
| |
| |
| Clip art | |
| |
| |
| Templates | |
| |
| |
| Internet calendars | |
| |
| |
| Crabby Office Lady newsletter | |
| |
| |
| Just the facts | |
| |
| |
| |
| Outlook Security | |
| |
| |
| Outlook's Junk E-mail filters | |
| |
| |
| Filtering content in Outlook | |
| |
| |
| Trusted publishers | |
| |
| |
| Privacy options | |
| |
| |
| E-mail security | |
| |
| |
| Attachment handling | |
| |
| |
| Automatic download | |
| |
| |
| Macro security | |
| |
| |
| Programmatic access | |
| |
| |
| Antivirus and anti-spyware utilities | |
| |
| |
| Just the facts | |
| |
| |
| |
| Appendixes | |
| |
| |
| |
| Outlook Keyboard Commands | |
| |
| |
| |
| Recommended Reading | |
| |
| |
| |
| Online Resources | |
| |
| |
| Glossary | |
| |
| |
| Index | |