How to Do Everything with Microsoft Office Outlook 2003

Name: How to Do Everything with Microsoft Office Outlook 2003
Price: 2.96 USD
Availability: InStock
ISBN: 9780072230703

ISBN-10: 0072230703

ISBN-13: 9780072230703

Edition: 2003

Authors: Bill Mann

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This text provides users with advice on using the features of the Outlook 2003 email package, along with guidance on integrating it with Office 2003 products. Text boxes highlight advanced features and tips for short cuts are also provided.

Book details

List price: $24.99
Copyright year: 2003
Publisher: McGraw-Hill Osborne
Publication date: 10/3/2003
Binding: Paperback
Pages: 472
Size: 7.25" wide x 8.75" long x 1.00" tall
Weight: 1.694
Language: English

Acknowledgments	p. xxi
Introduction	p. xxiii
Get Acquainted with Microsoft Office Outlook 2003
Welcome to Microsoft Office Outlook 2003	p. 3
Navigate the Redesigned Outlook Interface	p. 4
Getting Around and Switching Sections	p. 4
An Improved E-Mail Reading Experience	p. 5
Use Other New Features and Capabilities	p. 6
Search Folders (New)	p. 7
Quick Flags (New)	p. 10
The Research Library (New)	p. 10
Junk Mail Filtering (Improved)	p. 10
Enhanced Network Performance (Improved)	p. 12
Take Advantage of Some Common Keyboard Shortcuts	p. 13
Use the Help Systems	p. 15
Use the Outlook Help System or Microsoft Office Online	p. 17
Use the Office Assistant	p. 19
Welcome to Microsoft Office Outlook 2003	p. 20
Get Ready to Dig In	p. 23
Understand Your Outlook Environment	p. 24
Outlook as a Stand-Alone Program	p. 24
Outlook with Microsoft Exchange	p. 25
Outlook with Windows SharePoint Services	p. 25
Outlook with Business Contact Manager	p. 26
Avoid Upgrade Problems	p. 27
Additional Steps Required to Upgrade from Internet-Only Versions of Outlook 2000 or Earlier	p. 28
Outlook 2003 Does Not Coexist with Earlier Versions	p. 30
Incompatibility with Old Versions of Word	p. 30
Set Up and Configure Outlook 2003	p. 31
Install Outlook 2003	p. 32
Start Outlook	p. 33
Set Up E-Mail Accounts	p. 35
Set Up Exchange E-Mail Accounts	p. 37
Set Up Internet E-Mail Accounts	p. 37
Specify E-Mail Connections	p. 43
Decide Where Outlook Stores Your Information	p. 45
Work with Your Personal Folders Files	p. 46
Move Personal Folders Files	p. 46
Communicate Using Outlook 2003
Send and Receive E-Mail	p. 51
Navigate the New E-Mail View	p. 52
A Three Pane View for Better Usability	p. 53
Introducing the New Mail View	p. 54
Compose and Send E-Mail Messages	p. 54
Compose a New Message	p. 55
Add a File Attachment to Your Message	p. 56
Send Your Message	p. 57
Choose the Editor to Use with E-Mail Messages	p. 58
Enhance Your E-Mail with Signatures	p. 60
Receive and Reply to E-Mail Messages	p. 63
Things to Note When Reading Messages	p. 63
Reply to a Message	p. 64
Choose a Format for Your Messages	p. 65
Setting Outlook's Default Message Format	p. 66
Set the Format of a Single Message	p. 67
Take Advantage of Desktop Alerts	p. 67
Work with Desktop Alerts	p. 68
Customize Your Desktop Alerts	p. 68
Work with Multiple E-Mail Accounts	p. 69
Send Messages with Multiple Accounts	p. 69
Receive Messages from Multiple Accounts	p. 71
Manage Send/Receive Groups	p. 72
Define a New Send/Receive Group	p. 74
Tell Outlook Whether It is Online or Offline	p. 76
Send and Receive Internet Faxes	p. 77
Sign Up with a Fax Service Provider	p. 77
Sending an Internet Fax	p. 79
Receive an Internet Fax	p. 80
Manage Your E-Mail	p. 83
Apply Intelligent Grouping to Your Messages	p. 84
Select a Grouping Method	p. 85
Group Messages by Conversation	p. 85
Take Advantage of Quick Flags, AutoComplete, and Info Tags	p. 87
Keep Track of Your Messages with Quick Flags	p. 87
Work Faster with Outlook's Improved AutoComplete	p. 90
Scan Your Inbox with Message Info Tags	p. 92
Automate E-Mail Handling with Rules	p. 93
Ways to Create a Rule	p. 94
Some Rules Tips	p. 97
Work with Contacts	p. 101
Navigate the New Contacts View	p. 102
A Two Pane View for Better Usability	p. 103
How to Use the New Contacts View	p. 104
Add New Contacts	p. 105
Create a New Contact from Scratch	p. 105
Create a New Contact from an E-Mail Message	p. 108
Include Pictures in Contacts	p. 108
Use Your Contacts	p. 109
Address Outlook Items to a Contact	p. 110
Link Outlook Items and Office Documents to a Contact	p. 110
Dial Contact Phone Numbers	p. 112
Use vCards with Contacts	p. 112
Manage Your Contacts	p. 115
Find a Contact	p. 115
Deal with Duplicate Contacts	p. 116
Use the Address Book and Distribution Lists	p. 119
Understand and Use the Address Book	p. 120
Use the Address Book	p. 121
Create and Use Distribution Lists	p. 128
Create and Update Distribution Lists	p. 129
Use a Distribution List	p. 132
Communicate with Instant Messaging	p. 135
Learn about Instant Messaging	p. 137
Use Windows Messenger with Outlook	p. 138
Set Up Windows Messenger	p. 138
Get a .NET Passport	p. 140
Enable Instant Messaging in Outlook	p. 141
Add Instant Messaging Contacts	p. 142
Send and Receive Instant Messages	p. 143
Set Your Windows Messenger Status	p. 148
Enter the World of Newsgroups	p. 151
Learn about Newsgroups	p. 152
Use Outlook Express as Outlook's Newsreader	p. 154
Configure Outlook to Use Outlook Express	p. 154
Meet Outlook Express	p. 155
Set Up a Newsgroup Account	p. 156
View a List of the Available Newsgroups	p. 157
Subscribe to a Newsgroup	p. 159
Read Newsgroup Messages	p. 160
Reply to Newsgroup Messages	p. 164
Compose and Post New Newsgroup Messages	p. 165
Organize Your Newsgroup Messages	p. 166
Manage your Personal Information
Stay on Schedule with Calendar	p. 171
Navigate the New Calendar View	p. 172
Use the Calendar	p. 175
Add Activities to the Calendar	p. 177
Change Your Schedule	p. 185
View and Color-Code Your Activities	p. 187
Send Internet Meeting Requests	p. 190
Take Advantage of the TaskPad	p. 190
Set Calendar Options	p. 192
Make Your Free/Busy Information Available Online	p. 192
Use the Microsoft Office Internet Free/Busy Service	p. 193
Use an Internet or Intranet Site	p. 196
Get Everything Done with Tasks	p. 201
Navigate the New Tasks View	p. 202
A Two-Pane View for Better Usability	p. 202
Create Tasks, Assign Tasks, and Receive Task Assignments	p. 203
Create a Task	p. 204
Assign a Task	p. 205
Receive Task Assignments	p. 207
Work with Recurring Tasks	p. 208
Track Tasks	p. 211
Gather Stray Information with Notes and Shortcuts	p. 215
Navigate the New Notes View	p. 216
Work with Notes	p. 218
Create a Note	p. 218
View or Edit a Note	p. 219
Change the Look of a Note	p. 219
Change Notes' Default Settings	p. 219
Change the Color of the Current Note	p. 220
Show the Time and Date in New and Existing Notes	p. 221
Navigate the Shortcuts Pane	p. 221
Work with Shortcuts and Shortcut Groups	p. 223
Create a Shortcut	p. 223
Remove a Shortcut	p. 224
Move a Shortcut to Another Shortcut Group	p. 224
Create a Shortcut Group	p. 225
Rename or Remove a Shortcut Group	p. 225
Change the Order of Shortcut Groups	p. 225
Track What You've Done with Journal	p. 227
Navigate the New Journal View	p. 228
Work with Journal	p. 229
Set Journal Tracking Options	p. 230
Add the Journal Button to the Navigation Pane	p. 231
Manually Record Items and Files	p. 231
Open and Modify Journal Entries	p. 233
See the Journal Entries Related to a Particular Contact	p. 233
Customize and Manage Outlook 2003
Take Advantage of Search Folders	p. 237
Understand Search Folders	p. 238
Use the Default Search Folders	p. 240
Use the Unread Mail Folder	p. 240
Use the For Follow Up Folder	p. 241
Use the Large Mail Folder	p. 242
Create Your Own Search Folders	p. 243
Start from a Predefined Search Folder	p. 244
Create a Custom Search Folder	p. 245
Save Searches as Search Folders	p. 247
Create a Custom Search Folder from Find Results	p. 247
Create a Custom Search Folder from Advanced Find Results	p. 248
Customize a Search Folder	p. 249
Customize the Outlook 2003 User Interface	p. 251
Use and Customize Outlook Today	p. 252
Switch to Outlook Today	p. 252
Customize Outlook Today	p. 254
Customize Menus and Toolbars	p. 256
Change the Way Outlook Reconfigures Its Menus and Toolbars	p. 257
Choose Which Toolbars Appear	p. 258
Add Items to Menus and Toolbars	p. 258
Animate Outlook Menus	p. 261
Customize the Navigation Pane	p. 262
Add or Remove Buttons	p. 263
Change the Order of Buttons	p. 263
Show or Hide Current View	p. 264
Show or Hide the Entire Navigation Pane	p. 264
Create Custom Views and Print Styles	p. 267
Customize Views	p. 268
Change the Information That Appears in an Existing View	p. 268
Create Custom Views	p. 274
Customize Print Styles	p. 278
Modify an Existing Print Style	p. 279
Create a New Print Style	p. 281
Delete or Reset a Print Style	p. 281
Search for, Manage, and Archive Items	p. 283
Search for Items	p. 284
Use Find for Simple Searches	p. 284
Use Advanced Find for Serious Searching	p. 287
Learn Ways to Manage Items	p. 290
Create Folders to Manage Items	p. 291
Learn Ways to Archive Items	p. 292
Archive Items Automatically	p. 293
Come Up with an Item Management and Archiving Strategy	p. 297
Decide on an Archiving Strategy	p. 297
Attend to Your Security	p. 301
Deal with Junk E-Mail	p. 302
Use the Enhanced Junk E-Mail Filter	p. 303
Block and Unblock External HTML Content	p. 306
Apply Parental Controls to the Research Library	p. 310
Improve Security with Digital Certificates	p. 311
Get a Digital Certificate When Microsoft Exchange Is Not Involved	p. 312
Configure Outlook to Use Your Digital Certificate	p. 312
Deal with Attachments	p. 317
How Outlook Protects You Against Bad Attachments	p. 317
Working Around Attachment Blocking	p. 319
Avoid Macro Viruses	p. 319
To Change Outlook's Macro Security Level	p. 320
Go Further with Outlook 2003
Take Advantage of the Research Pane	p. 325
Understand the Research Pane	p. 326
What's So Great about the Research Library?	p. 326
What Services Are Available?	p. 327
Use the Research Pane	p. 329
Research a Single Word	p. 329
Research Phrases	p. 331
Use the Thesaurus	p. 332
Use the Encarta Encyclopedia or Other Sites	p. 332
Reuse Search Results	p. 332
Configure the Research Pane	p. 332
Examine Research Service Properties	p. 333
Add, Update, or Remove Research Services	p. 333
Apply Parental Controls	p. 334
Use Handwriting with Outlook 2003	p. 337
Understand How Handwriting Works with Outlook	p. 338
Understand Handwriting Recognition with Outlook	p. 339
Understand Using Ink with Outlook	p. 342
Use Handwriting Recognition with Outlook	p. 342
To Set Up the Language Bar, Writing Pad, and Write Anywhere	p. 344
To Make the Language Bar Appear	p. 346
Apply Handwriting Recognition with the Writing Pad	p. 347
Apply Handwriting Recognition with Write Anywhere	p. 348
Use Ink with Outlook	p. 348
Speak to Outlook	p. 351
Understand How Speech Recognition Works with Outlook	p. 352
Use Speech Recognition with Outlook	p. 352
Install Speech Recognition	p. 355
Work in Dictation Mode	p. 361
Correct Speech Recognition Errors	p. 362
Add Words to the Speech Recognition Dictionary	p. 363
Work in Voice Command Mode	p. 363
Create and Use Additional Speech Recognition User Profiles	p. 364
Work Smarter with Business Contact Manager	p. 367
Understand the Reasons for Business Contact Manager	p. 368
Install Business Contact Manager	p. 369
Use Outlook with Business Contact Manager	p. 370
Create a Business Contact Manager Account	p. 372
Create a Business Contact	p. 372
Create an Opportunity	p. 374
Import Business Data	p. 376
Link History Items to Accounts, Business Contacts, or Opportunities	p. 376
Generate Reports	p. 378
Work with Exchange Server and Windows SharePoint Team Services	p. 381
Use Outlook with Exchange Server	p. 382
Set up an E-Mail Account on Exchange Server	p. 383
Use Cached Exchange Mode	p. 385
Use Outlook with Windows SharePoint Team Services	p. 386
Join the Team Web Site	p. 389
Link Events from a Team Web Site to the Outlook Calendar Pane	p. 389
View a Team Web Site's Events List and an Outlook Calendar Simultaneously	p. 391
Link Contacts from a Team Web Site to the Outlook Contacts Pane	p. 391
Import Contacts from Your Address Book to a Team Web Site	p. 393
Maintain Outlook for Best Performance	p. 395
Maintain Your Data Files	p. 396
Repair Your Personal Folders File	p. 397
Compact Your Personal Folders File	p. 399
Back Up Your Personal Folders File	p. 402
Do Some General Housekeeping	p. 402
Retrieve Deleted Items	p. 404
Empty the Deleted Items Folder	p. 404
Empty the Sent Items Folder	p. 406
Consider Removing Attachments	p. 407
Use Outlook with Other Applications	p. 409
Share Information Between Outlook and Other Office System Applications	p. 410
Cut and Paste Information	p. 410
Drag and Drop Information	p. 411
Collect Information to Paste into Office System Applications	p. 411
Link or Embed Office System Documents in Outlook Items	p. 413
Smart Tags Mean Smart Interactions Between Applications	p. 413
Activate Smart Tags in an Office System Application	p. 415
Learn More Ways to Send Office System Documents	p. 416
Use the Mail Recipient Option	p. 417
Use the Mail Recipient For Review Option	p. 418
Use the Routing Recipient Option	p. 419
Outlook 2003 Keyboard Shortcuts	p. 421
Help System Keyboard Shortcuts	p. 422
Help Pane Keyboard Shortcuts	p. 422
Help Window Keyboard Shortcuts	p. 422
General Menu and Toolbar Keyboard Shortcuts	p. 423
Basic Outlook Navigation Keyboard Shortcuts	p. 423
Item and File Keyboard Shortcuts	p. 424
Item and File Creation Keyboard Shortcuts	p. 425
Other Item and File Keyboard Shortcuts	p. 425
Keyboard Shortcuts for Working with E-Mail	p. 426
Keyboard Shortcuts for Working with Appointments and Tasks	p. 427
Keyboard Shortcuts for Working with Contacts	p. 427
Keyboard Shortcuts for Working with Tasks	p. 427
Keyboard Shortcuts for Formatting Text	p. 427
Keyboard Shortcuts for Working with Views	p. 428
Keyboard Shortcuts for Working in a Table View	p. 428
Keyboard Shortcuts for Working in the Day/Week/ Month Views	p. 429
Keyboard Shortcuts for Address Card Views	p. 430
Index	p. 431
Table of Contents provided by Ingram. All Rights Reserved.